Home
About Us
Equipment
- Sound
- Light
- Vision
- Packages
  - Presentation
  - DJ
  - Live Sound
- Delivery
Services
- Conference
- Outdoor
- Film & TV
- Live
- Studio
Resources
- Technical Terms
- PDF Downloads
Prices
FAQ
Contact

Terms and Conditions

These terms and conditions (“Conditions”) constitute the only basis in which Event Projection Limited agrees to supply Equipment and/or the Services.

Definitions

In these Conditions, the defined terms shall have the following meanings:

“Owner” means Event Projection Limited registered company number 06664361, whose registered office is Colechurch House, One London Bridge Walk, London, SE1 2SX, UK;

"Equipment" means to any equipment, including cables and connectors supplied by the Owner to the Hirer in terms of these conditions;

“Hirer” means the individual, firm, limited company, corporation, public authority or any other entity hiring the Equipment from the Owner;

“Location” means the location where the Owner shall provide the Equipment and the Services ordered by the Hirer as indicated in the booking and in the event that the Hirer collects the Equipment, such Location as is agreed by the Owner and specified in the booking;

“Office” means the place of business of the Owner from time to time;

“Services” means any Services provided in relation to the Equipment including, but not limited to, on site technician and sound engineering.

1.   Equipment
a.   All Equipment supplied to the Hirer remains the property of the Owner.
b.   The Hirer shall keep possession and control of the Equipment.
c.   The Equipment must not to be moved from the Location without permission of the Owner.
d.   The Hirer shall keep the Equipment free from encumbrances.
e.   The Owner reserves right to enter the Location to reclaim the Equipment.
f.   In the event that the Owner agrees that the Equipment may be moved from the Location, then the Hirer must inform the Owner of the address to which the Equipment is moved and the conditions in this paragraph (3a) shall apply to that address as if it were the Location.

2.   Hire Periods and Charge Procedure
a.   The Equipment shall be collected by the Owner or returned by the Hirer at the end of the hire period.
b.   A “day” hire period refers to a 24 hour period; a “week” hire period refers to 7 consecutive days; and a “month” refers to a calendar month commencing from when the Equipment is delivered to the Hirer by the Owner or collected by the hirer from the Owner and ending when the Equipment is collected by the Owner or returned to the Office.
c.   If it is agreed that the Equipment will be returned by the Hirer and the Equipment is not returned to the Owner by the end of the hire period then a daily pro-rata charge will continue to be applied based on the “day” and “week” periods set out above until the Equipment is returned by the Hirer or recovered by the Owner. In the event that the Owner recovers the Equipment, such recovery will be at the cost of the Hirer.

3.   Payment Terms
a.   Save where expressly agreed between the Hirer and the Owner, the charges and prices set out on the Owner’s website shall be deemed to be incorporated into these conditions.
b.   All charges and prices stated are exclusive of value added tax (“VAT”), sales tax, gross tax withholding tax any other similar tax, which may be applicable thereto.
c.   The full amount of the invoice including the hire cost, delivery and collection, installation, consumables, VAT and any other costs and expenses is payable in advance of the hire unless credit facilities have been otherwise agreed in writing.
d.   A 5% additional charge will be applicable for payment by American Express cards.
e.   Any credit facilities are made on condition payment is made within 30 days of the date of the invoice. Should the Hirer fail to pay within this period, the Owner reserves the right to charge the Hirer interest at a rate of 10% per month, which will be calculated from the invoice date until paid in full.
f.   The Hirer agrees to indemnify the Owner for any costs incurred in the recovery of debts including but not limited to all reasonably incurred legal costs.

4.   Cancellation
a.   Should the Hirer wish to cancel the order the Hirer must both telephone the Owner and also inform of the cancellation in writing, preferably electronically. The following terms will apply, minus delivery and collection charges (if these have not taken place) and any unused consumables:
i.   Within 2 working days of delivery 50% of the hire fee will be retained by the Owner; or
ii.   Within 1 working day of delivery 100% of the hire fee will be retained by the Owner.
b.   If the cancellation is made with more than 2 working days notice a 25% charge of the hire fee minus delivery and collection charges may be made at the discretion of the Owner.

5.    Hirers Indemnity
a.    The Owner states that all Equipment supplied is of sound condition, functions and complies with safety standards. However the Hirer acknowledges that:
i.    The Hirer has inspected or will inspect the Equipment and in accepting it agrees that it is suitable for its purpose, functions correctly and complies with relevant regulations.
ii.    The Hirer is capable of operating the Equipment and is responsible for the competent handling of the Equipment and does not require any instructions to be provided by the Owner.
iii.    The Owner does not, and does not give permission for any person to give, any representation of guarantee regarding to the suitability, safety, soundness or accuracy of the Equipment.
iv.    The Hirer shall not undertake or arrange for any repairs without the consent of the Owner except in circumstances where repair is necessary to preserve health and safety or to prevent further damage to the Equipment or other property provided that the Hirer shall attempt to procure the consent of the Owner prior to undertaking or arranging such repairs.
v.    The Owner is not responsible for any damage caused to the Hirer’s property including, but not limited too, media such as film, disc and magnetic media.
vi. The Owner is not responsible for media such as, but not limited to DVDs, digital and magnetic media not functioning correctly in the Equipment.

b.   No liability is assumed for;
i.   Consequential loss, damage or expenses resulting from interruptions in use or operation of the Equipment.
ii.   Death or injury to any person or property arising directly or indirectly from the Equipment or its use.

6.   Hirer’s Obligations
a.   The Equipment is solely the responsibility of the Hirer during the hire period set out in paragraph 2c.
b.   Any signature or receipt given by any agent or employee of the Hirer is deemed to be given with the full knowledge and approval of the Hirer and shall be accepted in all respects.
c.   Any damage, loss or theft must be reported to the Owner and, if applicable, the Police immediately.
d.   In the event of loss, damage or theft, the Hirer agrees to indemnify the Owner for the cost o the repair or replacement of the Equipment (as the case may be) and will pay such costs and any associated costs and expenses as are or will be reasonably incurred by the Owner within five business days of the date of the loss, damage or theft.
e.   The Hirer is responsible for providing sufficient insurance to cover the Equipment when it is in his possession.
f.   The Hirer must ensure that the Equipment is kept safe and dry, locked up when not attended and not stored in a vehicle.
g.   The Hirer shall not sublet or hire the Equipment or permit the Equipment to be operated outside of his authority without the prior consent of the Owner.

Event Projection Limited 2008

If you're looking for more than just dry equipment hire take a look at our Services section that will give you more information on what we offer; Conference, Outdoor, Film & TV, Live and our Studio.

We also have a resources sectinon where you can download and view product manuals and get impartial information on products, their uses and technical terms used.

Our FAQ is also a great resource if you are unsure about any of the terminology used throughout the site and can help to answer questions such as "how bright does my projector need to be" and how loud does my PA system need to be".

We hope that you can find what you need to hire quickly and easily on the site but if not, we are always available on the phone or by email if you have any questions.